MadisonDistrict Public Schools

     Meeting Minutes

    Client:                   Madison District Public Schools

    Project:                 2021 Bond Election

    Subject:                 BOE Update

    Date & Time:        April 3, 2023, 7:00 PM

    Location:              Wilkinson Middle School Cafeteria

1. Recognition of participants
   1. MD Organization
      1. BOE
      2. Patricia – our superintendent in charge of the bond
      3. Don Gerard – HS facilities lead
      4. Pam Vermiglio – district facilities lead
      5. Mary and rest of the staff in the admin building
      6. The principals and teachers in the schools
   2. Professional services partners – of which there are 11
      1. Baker Tilly – bond advisor
      2. Thrun Law – bond attorney
      3. Clark Hill – contracts attorney
      4. Braun – construction manager
      5. Byce – architect, structural engineering, MEP engineering
      6. Metro – technology designer
      7. Nova – environmental consultant
      8. RTA – roofing consultant
      9. SES – commissioning agent and lighting designer
      10. TEC – testing agent
      11. PMC
2. Scope Highlights:
   1. District roofing initiatives
      1. ECC new roof
      2. HS new roof
      3. Wilkerson strategic replacements.
   2. High School
      1. Mechanical Renovations including:
         1. New Unit Ventilators in most classrooms providing improved heating and cooling
         2. New Boilers to ensure reliable, more cost-efficient heating in our cold Michigan winters.
      2. Electrical renovations including:
         1. New transformer and entry line-up equipment.
         2. New lighting in select corridors classrooms, kitchen and office.
      3. Technology – in bidding phase right now with bids due this week Thursday, April 6^th
         1. New bell system
         2. New PA system with messaging boards
         3. New clocks
         4. Augmented AV capacity in Auditorium to improve meetings and broadcast quality.
   3. Interior’s renovation including:
      1. New ceilings in many classrooms, corridors and the office
      2. New ceiling in kitchen to bring it into food safe compliance
      3. New single occupant barrier free toilet room with better and safer access for students.
3. Construction Schedule
   1. Majority of activities currently center around reviewing shop drawings, procuring materials and planning the intricate ballet of construction activities for all stakeholders including:
      1. MD Staff
      2. MD academics
      3. MD facilities
      4. Movers
      5. Approximately 20 Bond construction companies operating under the CM
      6. Bond technology construction
      7. District technology construction
      8. Carnival logistics
      9. Utility companies including DTE / Sprint
      10. Others
   2. Start of construction in earnest is June 19, 2023 after school is out
   3. Some advanced work before school is out has and will happen including:
      1. Electrical – main corridor home run circuiting
      2. Replacement of exterior lighting
      3. Post heating season boiler removal
   4. Substantial completion August 28,2023
4. Budget
   1. $11.4 million dollars in Bond
   2. Currently tracking to budget with no overages.
5. Close of comments